These milestones are suggestions for the successful launch and completion of a course. You or your Program Manager may need to adapt some dates depending on your circumstances.
14 Weeks before the course begins
- Course Design: Review the learning outcomes for the program and course goals with your Program Manager. Review and update the syllabus with any changes. Look out for date changes, instructor/IA names, and any content or goals that have changed as a result of revisions you’ve made. You may also be connected with other instructors for the program for an orientation to the course content.
- Responsibilities, Roles, and Guidelines: Please read through policies, considering and noting any questions as it gives the details of your contractual arrangement with Continuum College.
- Equipment: Your computer and other equipment should meet or exceed the students’ technology requirements. Most instructors are expected to provide their own technology equipment and software. If your class meets in person, discuss equipment needs with your Program Manager
10-12 Weeks before the course begins
- Contract: You will receive materials that include your appointment letter in a DocuSign email. Carefully read, sign, and return your contract as soon as possible. A signed contract and all employment forms must be on file before you can be paid and access your course website.
- Payroll Information Forms: If you are a new instructor to UW PCE, the payroll team will send instructions for completing and submitting the necessary forms (I-9, W-4, and affirmative action form). Contact Payroll with questions at ctnmpay@uw.edu and cc your Program Manager.
- Handbooks: This website and the PCE Student Resources site are available for your reference throughout the course development and delivery process.
- Syllabus: Review the Canvas page for your course, particularly the syllabus, and update assignment and course dates, instructor information and contact. Complete your syllabus and submit to your Program Manager.
- Resume: Submit an updated resume at least once every two years via Interfolio. Your Program Manager will direct you to the correct Interfolio application and notify you if other documentation is required (updated Sexual Misconduct Disclosure, I-9 verification e.g.)link.
8 Weeks before the course begins
- Course packet preparation: If you are planning to use copyrighted materials in your course, you must obtain copyright clearance as outlined by the the UW Copyright Connection.
- Textbook selection: If you are using a textbook in your course, confirm the title and edition with your Program Manager.
- Reserve materials: Make a request to the Library to put materials on reserve for your course.
2-4 Weeks before the course begins
- Parking permit: If you wish to purchase a parking permit to park on UW campus, contact UW Transportation Services. There is no fee for parking at the UW PCE facility in Bellevue. Parking is available in the Puget Sound Plaza garage.
- Course website: Contact your Program Manager about gaining access to your Canvas course.
- Instructor biography: The instructor bio (or profile, in Canvas) is an important element in bridging the virtual gap between instructor and students. Your bio should include, at a minimum, information about your professional experience and your education. Please complete and return your Instructor Bio & Photo (download guidelines) to your Program Manager.
- Pick up key: If you are an instructor for a classroom or blended course, confirm the room location with your Program Manager. If your course is on the UW campus and you are using equipment, pick up the key as described in Equipment under Instructor Tools.
5 days before the course begins
- Class list: The names of all your students are listed on your electronic class list. Check your list regularly to track any recently added students or withdrawals.
- Welcome message: Before your course begins, send a welcome message to your students that includes your expectations for performance in the course. Students should have already received an e-mail from UW PCE detailing all course logistics including dates, room number, course website link, parking, etc.
Third Class Session
Your Program Manager may make arrangements for your students to complete a mid-term evaluation either online or in class. Visit the Logistics and Academic Guidelines page for more information about evaluations.
2 Weeks before your course ends
Follow the procedure for distributing final course evaluations. Visit the Logistics and Academic Guidelines page for more information about evaluations.
Within five days of the conclusion of the course
Submit grades. Visit the Grading page for more information. Retain a copy of each student’s grade for (typically) at least a year after the student has completed the course.
Updated 2025/11/24