Logistics and Academic Guidelines: A – Z

We hope that the following topics arranged in alphabetical order will answer most if not all of your questions about the mechanics of teaching for UW PCE. If you can not find an answer to your question, please contact your Program Manager.

Academic Misconduct

Academic integrity requires that the course work (drafts, reports, examinations, papers) presented to an instructor honestly and accurately indicate the student’s own academic efforts. Academic misconduct occurs when a student fails to practice high standards of academic and professional honesty and integrity. One of the most common forms of academic misconduct is plagiarism. The key to avoiding plagiarism is that you show clearly where your own thinking ends and someone else’s begins.

Plagiarism includes but is not limited to:

Using another writer’s words without proper citation; using another writer’s ideas without proper citation; borrowing all or part of another student’s paper or using someone else’s outline to write a paper; borrowing computer code from another student; and using the Internet to obtain information to assist with writing without proper citation.

Instructors who suspect academic misconduct will report the allegation to the Dean’s representative for the College or School in which the student is enrolled in for credit courses. For non-credit courses, instructors who suspect academic misconduct will report the allegation to the UW PCE Program Manager.

Each College or School has a slightly different way of responding to these allegations. However, in all cases, students will be contacted and provided an opportunity to respond to allegations of academic misconduct through an informal hearing. For more information on Academic Misconduct, visit their webpage. Violation of the student conduct code can result in academic penalties, such as receiving a failing grade in the course, other disciplinary action, and/or denying refund of tuition and fees.

Assignments

Clearly communicate in your syllabus how and when assignments should be submitted and how they will factor into your grading criteria. When planning your assignments, it is reasonable to expect students to spend two hours of outside work for each hour of class time. This requirement for outside work is a basic rule at the University of Washington for earning academic credit, visit the UW webpage Academic Credit for more information. UW PCE recommends the same amount of time be spent on assignments in courses offered for CEUs so that certificate students gain the maximum benefit from the course.

Attendance

Attendance requirements are no longer included in UW PCE courses. Please see Participation below for more information.

Benefits

Teaching in a certificate program is a great opportunity to network with colleagues within your field. Your part-time position as an instructor with UW PCE also offers access to the University of Washington’s world class library system as well as software discounts in the University Bookstore.

Canceled Courses or Programs

UW PCE may cancel courses and/or programs due to insufficient enrollment prior to the start of the quarter. Students and instructors will be notified at the earliest possible opportunity.

Inclement weather

Classes may be postponed or canceled by UW PCE due to inclement weather. Call 897-INFO for information or access the main UW Webpage. You may also receive status updates through UW Alert.

Instructor illness or emergency

If you are ill or have an emergency and are unable to teach your class, notify your Program Manager no later than noon of the day the class meets so that students can be informed of the cancelation. Missed sessions must be rescheduled.

Certificate Student Handbook

If students have questions pertaining to UW PCE policies and procedures, refer them to the Certificate Student Handbook which is also located under Student Resources on the UW PCE website.

Computer Lab Usage

Computers and other equipment at the front of the room and the data projection equipment are for instructor use only, unless otherwise directed.
Food and/or drink are not allowed in the computer labs.

Contract

Read, sign, and return your contract as soon as possible, but no later than two weeks after receiving it. A signed contract and employment forms must be on file before you can get paid. If you are not on the UW payroll, you will be asked to complete an I-9 form and present identification in person at the UW PCE locations on UW Campus, downtown Seattle, or Bellevue. Review specific instructions with your contract. Contact ctmnpay@uw.edu with questions.

Copyright Permissions

If you are planning to use copyrighted materials in your course(s), you must obtain copyright clearance as outlined by the the UW Copyright Connection.

Course List

You will receive an email from UW PCE specifying how to access the list of enrolled students by logging into the MyUW website with your personal UWNetID. The list is automatically updated as students are added and dropped. Refer to it at least weekly so that you have an accurate list of students in your course. The list is for instructional purposes and cannot be shared with others, including students in your course, without their permission.

If you have questions about how to access your list, contact: dltechsupp@pce.uw.edu. If you have questions about students’ enrollment status, please contact the UW PCE Registration Office at c2rcrds@uw.edu.

Course Packet

If you choose to have a printed course packet copied for your students, you may work through UW Creative Communications or a vendor near the off-campus UW PCE classrooms. The cost of course packets are paid by the students upon pick up. Do not sell students course packets. The copy vendors closest to the off-campus UW PCE classrooms are:

Downtown Seattle: Office Depot, 1423 Fourth Ave (206-748-9777)

Bellevue: Staples, 1645 140^th Ave NE (425-373-3335)

Courseware and Student Records

Any software or website which stores student information must be evaluated for compliance with FERPA before it can be used in a UW PCE course. While some sites clearly retain protected student data, such as those that include quizzes or grade sheets, in other cases it may not be as obvious. Student names retained together with courses taken or class schedules are sufficient to be defined as protected student educational records. FERPA rules can be found on the UW FERPA webpage.

If you are considering using outside software, sites, or social media in one of your courses, please contact your Program Manager who will work with UW PCE IT to confirm if your needs can be met with an already approved software solution.

Employment Identification Number (EID)

All University of Washington employees have a unique Employee Identification Number (EID). Your EID is assigned to you when your employment information is entered into the payroll system. Once you have an EID, you will be able to select a UW NetID and password. Your UW NetID is used to log into all UW online systems and applications. Each employee has only one EID and UW NetID. If you leave the UW and return at a later date, you keep the same EID and UW NetID. Former UW students will use the same UW NetID they had as a student.

Equipment

If you teach a course on campus, access to certain pieces of equipment requires you to check out an equipment key from the Classroom Technology & Events office. If you are teaching in the UW PCE downtown Seattle or Bellevue facility, you will find guidance on how to use the equipment under Equipment Requests.

Evaluation

In order to ensure a high-quality program for students, courses and programs are evaluated at the course and program levels. As an instructor, you can use these evaluations to help you adjust the content and/or teaching strategies for the next time you teach the course.

Course evaluations and exit surveys are shared with the advisory board so that they can monitor the progress and quality of the program. UW PCE also uses the course evaluations in making a decision about contract renewal.

Mid-course evaluation (Optional)

Mid-term course evaluations may be set up for you so that you have an opportunity to make adjustments if necessary.

Final course evaluation (Optional)

You will receive the final course evaluation packet from UW PCE. If you teach on campus, you will receive them in the mail. Otherwise you will receive them onsite.
At the second last class meeting, select a student to distribute, collect and return the forms per the instructions listed on the packet.
You will receive a summary of the final course evaluations from your Program Manager within 6-8 weeks after the course ends.

Exit survey

At the end of the entire program, students will be emailed an exit survey by UW PCE. If you are the last course of the program, please encourage your students to take the survey.

Grading

Please visit the Grading page for more information.

Guest Speakers

You are expected to remain in the classroom when you have a guest speaker. Contact your Program Manager in advance to arrange contracts for guest speakers who are to be paid. Include e-mail address, dates when they will be speaking and the length of each speaking engagement.

Inclement Weather

Classes may be postponed or canceled by UW PCE due to inclement weather. Call 1-866-897-INFO (4636) or 206-UWS-INFO for information or access the main UW Webpage.

You may also receive status updates through the UW Alert System, a university subscription that delivers emergency updates via email and texts.

Information Meetings

UW PCE holds information meetings to give prospective students an opportunity to learn more about certificate programs and to meet instructors and advisory board members. You will be expected to attend at least one recruitment event such as these each year.

Instructor Illness or Emergency

Instructor Meetings

Coordination among instructors is important to ensure a quality program. You will be expected to attend instructor meetings as scheduled by your Program Manager.

Library

You have access to the UW Library while you are teaching a course. Refer to the Library Resources page.

Your title is “Instructor for Certificate in __ Name of Program.” When including your instructor role with UW PCE on LinkedIn, please follow the steps below:

Job Title: Instructor for Certificate in _(name of program)__

Company: UW Professional & Continuing Education

It’s important to follow this wording exactly so that when you start to type our name in to the field for job title, it will show up in a drop down box, which you should click on. “UW Professional & Continuing Education” will populate with our logo, and our name will become a clickable link under the job title that goes to our LinkedIn company page. You’ll also be listed as one of our employees on LinkedIn.

Locked Classrooms

If you find that your Seattle campus classroom is locked when you are to hold class

For weekdays during the day: Custodial Services – (206) 685-1500
For weekdays during the evening: Custodial Services – (206) 685-1411
For weekends: UW Campus Police – (206) 543-9331

MyUW

MyUW is the administrative portal that you will access with your personal UWNetID and password. From the MyUW Website, you can access the list of enrolled students in your course, which is what you should use to take role at the start of every class. This list is updated automatically when a student changes status so at least for the first few weeks, you will want to download a fresh copy for taking role and be sure to notify your program manager of discrepancies between who is on the list and in your class. You will also log into MyUW to submit grades at the end of your course. You can update your contact information and view your paychecks through the “employee self-service” section on MyUW.

Orientation

Typically your Program Manager will schedule an orientation, a time to provide enrolled students with an overview of the program and to introduce them to all of the instructors. You will be expected to attend this session.

Parking

All UW employees pay for their own parking including part-time UW PCE instructors. If you wish to purchase a parking permit to park on UW campus, contact UW Transportation Services. There is no fee for parking at the UW PCE facility in Bellevue. Parking is available in the Puget Sound Plaza/Cobb Garage if you teach at the UW PCE downtown facility. We are able to reimburse you for parking in certain circumstances such as recruitment events and other non-teaching meetings. Your Program Manager should make arrangements for your parking reimbursement in those instances.

Participation

Active participation in, and engagement with, the learning environment and course content are fundamental requirements for success in all Professional & Continuing Education programs.

Students are expected to engage actively with the course material, complete assigned readings, interactive exercises, and assessments, as well as participate in discussions and forums specific to their particular program. This requirement aims to create an interactive and immersive learning environment where students are active participants in their own educational journey and benefit from the diverse perspectives and experiences of others.

Pay

You will receive your pay on the 10^th and 25^th of each month during your contract period. If you have other appointments at the UW, the compensation for your UW PCE course will be added to your regular paycheck. If you have questions about your pay, contact ctnmpay@uw.edu.

PowerPoint

UW PCE instructors should use the provided PowerPoint slide templates to reinforce the UW PCE brand. It is not appropriate to use your company logo as a backdrop to your slides.

Recruitment Events

UW PCE holds a variety of student recruitment events to give prospective students an opportunity to learn more about the program and to meet instructors and advisory board members. You are expected to participate in one or more of these events each recruitment cycle.

Room Requirements

If you have special room requirements, complete the form enclosed with your contract. For questions pertaining to facilities, contact Room Requests. Please visit the Equipment Requests page for additional information.

Safety

Visit Safe Campus for advice and resources on how to handle safety issues.

Always call 911 if you are others may be in danger or there is an emergency
Report threats to 206-685-SAFE (7233).
Call 206-685-WALK (9255) for UW Safety Guards to walk with you to your car on UW campus.

Software and Websites

Please visit Responsibilities, Roles, and Guidelines for details on policies. Contact your Program Manager with software needs.

Syllabus

UW PCE requests that instructors use the UW PCE Syllabus Template to ensure that the document provides comprehensive information and aligns with the program website and other key program-wide information.

Textbooks

A link with instructions on how to complete an online textbook submission form will be emailed to you directly from textbook@uw.edu or your Program Manager around the same time as your contract. Please complete this form as soon as possible so textbook information can be shared with students and orders placed with the University Bookstore, if necessary. Even if you are not planning on using a textbook, please indicate so on the form so that students can be notified. Requests for textbook orders received less than six weeks before the start of a course cannot be guaranteed available and those received less than two weeks before the start of the quarter will not be processed. If you would like to request a desk copy, please allow for at least 4-6 weeks for processing. For textbook questions, please email textbook@uw.edu.

Title

Your title is “Instructor for Certificate in __ Name of Program.” When including your instructor role with UW PCE on LinkedIn, please follow the steps below:

Job Title: Instructor for Certificate in _(name of program)__

Company: UW Professional & Continuing Education

Website

Please visit the Course Website page for more information.

Use Policy for Third Party Tools and Integrations

Instructors in UW Continuum College are expected and required to adhere to UW rules, as well as Federal and international laws about our students’ privacy rights:

University data will not be disclosed except to employees or agents of the company with legitimate need in performance of their duties, or specifically identified third parties such as subcontractors.
Use, storage, and access to University data be performed with sound professional practices.
Safeguards be implemented to ensure the confidentiality and integrity of data.

Refer to our page detailing the full Use Policy for Third Party Tools and Integrations.

UW E-mail Account

For information regarding UW e-mail, please visit UW-IT’s Email and Calendaring Page.

UW NetID

Once your contract and payroll forms are received by UW PCE and you are active in the UW payroll system, you will be provided with a Personal Access Code. Use this to set up your UWNetID which will allow you to get an UW e-mail account and access your class list and grading information at the MyUW Website.

UW Police

Telephone number is 206-543-9331

Updated 05/06/21