| Meeting Activity | Scope/Other | Location | Settings to Apply |
|---|---|---|---|
| Reduce extraneous noise | Everyone | Profile-> Settings -> Schedule Meeting | Mute participants upon entry |
| Chat | Everyone | Profile-> Settings ->In Meetings (Basic) | Chat Allow meeting participants to send a message visible to all participants |
| Person to person | Profile-> Settings ->In Meetings (Basic) | Private Chat Allow meeting participants to send a private 1:1 message to another participant. |
|
| Configure realtime (if above settings enabled) |
Meeting->Chat window->… | Set scope of participants chat: No one, Host only, Everyone publicly, Everyone publicly and privately | |
| Save Chat | Host | Auto saving chats Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts. |
|
| Alerts on entry and departure | Everyone | Profile-> Settings ->In Meetings (Basic) | Play sound when participants join or leave |
| Share Files | Everyone | Profile-> Settings ->In Meetings (Basic) | File transfer Hosts and participants can send files through the in-meeting chat. |
| Disable Zoom Feedback at end of meeting | Everyone | Profile-> Settings ->In Meetings (Basic) | Feedback to Zoom Add a Feedback tab to the Windows Settings or Mac Preferences dialog, and also enable users to provide feedback to Zoom at the end of the meeting |
| Have a meeting Co-host | Co-hosts | Profile-> Settings ->In Meetings (Basic) | Co-host Allow the host to add co-hosts. Co-hosts have the same in-meeting controls as the host. |
| Launch Polls | Host / Co-host | Profile-> Settings ->In Meetings (Basic) | Polling Add ‘Polls’ to the meeting controls. This allows the host to survey the attendees. |
| Keep meeting controls menu from auto-hiding | Host | Profile-> Settings ->In Meetings (Basic) | Always show meeting control toolbar |
| Screen Sharing | Granular: Can specify if Host can and if Participants can |
Profile-> Settings -> In Meetings (Basic) | Screen sharing Who can share? Allow host and participants to share their screen or content during meetings |
| Start sharing when someone else is | Granular: Can specify if Host can and if Participants can |
Profile-> Settings ->In Meetings (Basic) | Screen sharing Who can start sharing when someone else is sharing? |
| Annotate any shared screen or whiteboard | Everyone | Profile-> Settings ->In Meetings (Basic) | Annotation Allow participants to use annotation tools to add information to shared screens |
| Prevent Participants | Share Screen Meeting Control Menu->…More | Disable participants annotation | |
| ID annotations | Share Screen Meeting Control Menu->…More | Show names of annotators | |
| Use a whiteboard | Host/Co-host | Profile-> Settings ->In Meetings (Basic) | Whiteboard Allow participants to share whiteboard during a meeting |
| Control another’s screen | Everyone (by request) |
Profile-> Settings ->In Meetings (Basic) | Remote control During screen sharing, the person who is sharing can allow others to control the shared content NOTE: May cause lag |
| Raise Hands, etc. | Everyone | Profile-> Settings -> In Meetings (Basic) | Non-verbal feedback Participants in a meeting can provide nonverbal feedback and express opinions by clicking on icons in the Participants panel. |
| Break class in to groups | Host | Profile-> Settings ->In Meeting (Advanced) | Breakout room Allow host to split meeting participants into separate, smaller rooms |
| Restrict room access: Waiting room |
Unauthenticated Participants | Profile-> Settings -> In Meeting (Advanced) | Waiting room: Enabled Choose which participants to place in the waiting room: Guest participants only |
Updated 02/17/22