The UW is changing its retention policy for Panopto to delete older, unused videos. Full adoption of the new policy has been on hold since March 2024 but we do not know when that will change. You can and should still back up your recordings to prepare for the new policy.
What was planned for March 20, 2024?
- Panopto recordings that have not been viewed in the previous five years will be deleted. Most will be deleted permanently with no means to recover them.
- Recordings not viewed in the previous 18 months will be archived.
- You can restore an archived video at any time (unless it has been deleted). The process takes about 48 hours.
- Note: UW-IT will not notify anyone before deleting recordings.
This is the final phase of UW’s policy to reduce storage taken up with obsolete media content.
Read the full Data Retention Policy policy from UW’s IT Connect.
Next steps: Decide which recordings to keep
- Review your recordings. Decide which videos you still need?
- Which videos do you want to download and backup elsewhere?
- Reset the clock: When a recording is “played,” its 5-year retention policy resets. Play the recording, and it will not be deleted for 5 more years.
Check to find archived recordings
Panopto recordings are archived if they have not been viewed in the previous 24 months – so it is important to check the archives for recordings you want to preserve. Archived recordings that have not been viewed in the previous five years will be deleted on March 20, 2024.
Read the UW IT Connect directions for how to find archived recordings.
Restore an archived recording?
See Panopto documentation on how to restore archived recordings.
Support
Unclear about the status of your recordings? Connect with us and we can help.
- Email Continuum for assistance.
- Sign up for a consultation on the Instructor Development training calendar.