UW Continuum College Instructor Resources

Grade Submission and Grading Options

Each participant in a UW PCE program will be graded in each course by standards established by the advisory board and/or instructors and approved by the academic units. For certificate courses, students must successfully complete all courses in the program to receive a certificate. Because certificate courses are often arranged sequentially and are normally offered only once each year, students are required to successfully complete all courses in the previous term before they advance to the next term.

 

Grade Submission

Every student who has enrolled in your course must receive a grade—even students who don’t complete the course. Submit your grades within five days of the conclusion of the course. Many students need the grade for employer reimbursement.

Questions about the submission of grades should be directed to: c2rcrds@uw.edu.

The table below explains how to submit grades, depending on the type of course you’re teaching.

Note: For security reasons and to avoid FERPA violations, you may not submit final grades by e-mail.

Type of Course How Final Grades are Submitted
CREDIT

a piece of paper with 3.7 grade marked on it

Instructors of credit courses will use GradePage.

Follow the instructions on the Access Gradepage page.

Self-Paced Quarter Start

a piece of paper with 3.7 grade marked on it

Instructors of Self-Paced Quarter Start courses may use:

  • Online Grade Submission: Follow the instructions on the Access Gradepage page.

To avoid FERPA violations, DO NOT e-mail your grades.

NON-CREDIT

a piece of paper with SC marked on it

 

Instructors of non-credit courses retrieve their grade rosters online through the MyUW website or through Canvas. The instructor prints the roster, records the grades, and signs the roster. Mail or fax the grades to UW PCE, or use the Online Grade Submission form linked below.

  • Online Grade Submission: Follow the instructions on the UWC² Online Grade Submission site for non-credit.
  • Mail: UW Continuum College, Program Central Support, Box 359452, Seattle, WA 98195-9452
  • Fax: (206) 543-0887

To avoid FERPA violations, DO NOT e-mail your grades.

 

You are responsible for retaining records of student grades. The exact length of time you need to keep records can vary by type of course and department, so you should check with your Program Manager to determine a proper retention duration (though a year is typical).

 

Grading Options

There are different grading systems for credit and non-credit courses.

Credit Courses

Credit courses grant students academic credit from the University of Washington that appears on student transcripts. UW uses a numerical grading system for credit courses. Instructors may report grades from 4.0 to 0.7 in 0.1 increments and may also report a grade of 0.0 (failure, no credit). To understand the letter grade equivalents of numerical grades, see the University of Washington Grading System.

  • Submit your grades into the online system using GradePage and your UWNetID. Learn more about GradePage and the grade submission process.
  • Inform your Program Manager about students who are receiving incomplete grades.
  • Submit final grades for any incompletes by the last day of the following quarter.

With appropriate departmental review and approval, a credit course may be offered on a Credit/No credit basis by the department. This grading method is determined by the department offering the course and is not a student option. The standard for granting credit in a Credit/No Credit course is the demonstration of competence in the course to the instructor’s satisfaction. Only grades of “CR” or “NC” are assigned to these courses.

Information on how students can schedule final exams can also be found on the UW Online Dashboard.

Non-Credit Courses

Non-credit courses are graded Successful Completion/Unsuccessful Completion (SC/USC) and participants earn Continuing Education Units (CEUs). Numerical grades are not recorded for these courses.

Students who demonstrate competence to the instructor’s satisfaction are awarded a grade of SC for the course. To earn Successful Completion, a participant must:

  • Attend 80% of the class sessions. Please monitor attendance so you can verify student attendance at the end of the course.
  • Meet the assessment criteria you establish for mastery of the content. There are a variety of grading standards you might use. UW PCE recommends using a B grade or better as a guideline for determining satisfactory completion. Many employers who reimburse participants for their participation expect that standard for SC. It is important to clearly communicate grading and assessment standards to the participants in your syllabus. Assessment criteria might include some combination of homework assignments, project work, presentations, quizzes, and/or participation. More information on grading can be found under Teaching Resources – Assessing and Grading.

Students who do not demonstrate competence are awarded a grades of USC and do not earn CEUs.

Incomplete Grades

You may issue an incomplete (I) grade under special circumstances. Check with your Program Manager to determine if an (I) grade is permissible.

 

Sequential and Non-Sequential Courses

Most non-credit certificate programs are designed as a series of sequential courses. However, some are non-sequential. Grading guidelines vary slightly by sequence type.

Sequential Courses

Because courses are often arranged sequentially and are normally offered only once each year, students are required to successfully complete all courses in the previous term before they advance to the next term. Students must successfully complete all courses in the program to receive a certificate of completion.

There are three possible grades:

  • Successful Completion (SC)
    Students are required to successfully complete all courses in a term to continue in subsequent terms in the program and receive the certificate of completion.
  • Unsuccessful Completion (USC)
    A grade of unsuccessful completion disqualifies a student from a certificate program and from receiving a certificate of completion. A student receiving a USC must discontinue participation in subsequent courses of the program.
  • Incomplete (I)
    A grade of incomplete will be issued for the following special circumstances: the student requesting an incomplete has been in attendance and has done satisfactory work during the first 80% of the course duration (typically before the final two weeks of a 10 week course), and the student has furnished satisfactory proof to the instructor that the required work cannot be completed because of illness or other circumstances beyond the student’s control. To continue in the program during the current certificate cycle, the student has the sole responsibility for converting the incomplete to a successful completion within two weeks (14 days) of the last session of the uncompleted course. The instructor then has an additional week (7 days) to review and grade the assignment and overall course performance. Once the student has completed the required course work to earn a successful completion, the instructor should immediately notify UW Professional & Continuing Education in writing. A grade change form is required to complete this step. If a student requests an incomplete for a sequential course in a certificate program, the student may enroll in the next course in the program, regardless of whether the incomplete has been resolved before that next course begins. If the incomplete is converted into a SC, no further action is needed.  If the incomplete is converted into a USC, the student may not continue in the current certificate program offering.  In that case, the student will be withdrawn from the current certificate program offering and will receive a full refund (including a refund of the otherwise nonrefundable quarterly registration fee) for the program course in which the student is currently enrolled. The student may re-enroll in a subsequent offering of the certificate program, but in order to earn the certificate, the student would need to re-take the course in which an incomplete was previously received.

Non-Sequential Courses

All sequential grading and completion guidelines apply to non-sequential courses with the following exceptions:

  • Students are not required to successfully complete all courses in the previous term before they advance to the next term. Students must successfully complete all courses in the program to receive a certificate of completion.
  • An incomplete does not prohibit a student’s enrollment in subsequent courses of the certificate program. However, to receive a certificate of completion in the program during the current certificate cycle, the student must convert the incomplete to a successful completion within two  weeks (14 days) of the last session of the uncompleted course. A grade change form may be found at the Student Systems Help Center. Once the student has completed the required course work to earn a successful completion, the instructor must immediately notify UW Professional & Continuing Education in writing.

If a student is unable to complete coursework on time due to a disability, the student should contact Disability Services to discuss needs and accommodations.

More information on disabilities and accommodations in the classroom is available as part of the UW Student Governance and Policies.